My Daily Work à System Setup à Payroll à Journal Voucher Setup.

To configure JV Setup for integration with General Ledger & generating the Payroll Journal Voucher to the Back Office System, apply the following steps:

1.      Apply the required filtering criteria; (Paycode &/or Paycode Group &/or Cost Center &/or Cost Center Group), if needed.

2.      Load: Press this link to create & display a grid involving each Paycode with each Cost Center, to provide all possible combinations for GL account numbers.

3.      Fill in the required data; in terms of GL account numbers at (Debit & Credit columns).

4.      Utilize the provided Export & Import links to facilitate data entry. The required data can be exported to Excel, and then any intended modifications can be applied at this exported sheet. After that, the updated sheet can be imported back into HITS DNA database.

5.      Save: Press this link to save the entered data for the JV Setup.

6.      After finalizing JV setup & payroll processing at daily operations, verify the accuracy of JV implemented setup via printing report number (365), to insure that JV is balanced.

Tips

§  The displayed JV grid provides three columns for debit & three columns for Credit GL account numbers; so that the organization can export up to three different JVs as per business need or implemented exercise. For example, users can export both (JV for Salaries), and another for (Service Charge at the Hospitality Sector).

§  All earnings for employees are expenses from the organization’s perspective, while all deductions for employees are considered liabilities from the organization’s perspective.

§  Some cost center-paycode combinations will not be related to any account number, as per their nature; such as all paycodes relevant to calculations only like (Total Earning, Total Deduction and Taxable Total).