My Daily Work à Mass Actions à Payrollà Service Charge Calculation & Distribution

1.      This mass action can be utilized to calculate & distribute the service charge amounts for a group employees who belong to a certain payroll group & who are eligible to receive service charge amounts.

2.      Apply required search criteria at the provided advanced filter; Searching link.

3.      Press Select link to check employees listed, as a result of the applied filtering criteria.

4.      Click Apply link to specify batch details, in terms of the following:

o   Select required ‘Payroll Group’; to which the selected employees belong.

o   Specify the required duration within which the service charge amounts will be calculated; either via selecting ‘□ Current Month’ option or it may be deselected to enter the required (From-To) duration in terms of period & year.

o   Select the proper Calculation Method via provided four radio buttons. Selected calculation method controls service charge amounts calculation & distribution for Guest Contact & the Non Guest Contact employees, after deducting the Guest Contact salaries from the service charge amount.

o   Select the required Posting Options via utilizing the provided three check boxes; ‘□ Guest Contact’, ‘□ Non Guest Contact’ &/or ‘□ Kitchen’.

5.      Click Calculate link to calculate the service charge amounts &/or the distribotion factors for the Guest Contact & the Non Guest Contact employees, as per the selected method.

6.      The service charge Distribution Factors will be displayed for the Guest Contact & Non Guest Contact employees, as per the used calculation method & its associated entries. Moreover, values for ‘Guest Contact Salaries’, ‘Non Guest Contact Salaries’ & ‘Kitchen Salaries’ will be calculated & displayed at ‘Salaries Subject to Service Charge’ section, as each value contributed in calculating the group S.C. factor.

7.      Click Post link to post the calculated service charge amounts to a batch of employees.

Tips

§  The four ‘Calculation Method’ options; provided at this mass action can be illustrated, as follows:

ü ‘◙ Enter Service Charge Amount’: Select this option, after specifying the ‘Current Month Total Charge’ value at this form. Then, press Calculate link to calculate & distribute enterd ‘Current Month Total Charge’ value, as per the fixed percentages; (85%) for the ‘Guest Contact’ employees & (15%) for the ‘Non Guest Contact’ employees. Also the service charge distrbition factors will be calculated. Note that, the ‘Previous Month Guest Contact Credit’ value can be enterd at this form to be deducted from the entered ‘Current Month Total Service Charge’ value. Then, the Post link can be pressed.

ü ‘◙ Enter Amount to Distribute’: Select this option, after specifying the distributed ‘Guest Contact Amount’ & the ‘Non Guest Contact Amount’ at Amount to Distribute section; after deducting the ‘Guest Contact Salaries’. Then, press Calculate link to calculate the service charge distribution factors.

ü ‘◙ Enter Factor for Distribution’: Select this option, after specifying the ‘Guest Contact Factor’ & the ‘Non Guest Contact Factor’ at Distribution Factor section; after deducting the ‘Guest Contact Salaries’. Then, press Calculate link to calculate & distribute the service charge amounts, as per the entered distribution factors. Then, the Post link can be pressed.

ü ‘◙ Enter Amount to Distribute (W-Days)’: Select this option, after specifying the distributed ‘Guest Contact Amount’ & the ‘Non Guest Contact Amount’ at Amount to Distribute section. Then, press Calculate link, so that the system can apply the following:

                                       i)        The system will calculate the total number of the actual working days, as per Calendar.

                                     ii)        It will automatically check the employee “Vacation” records, in order to detect the Absence & Non-Working Days.

                                   iii)        Then it will automatically deduct the value of the Non-Working Days for those employees.

                                    iv)        Thus, only the service charge amount of the actual working days will be calculated.

                                      v)        Note that, upon pressing Calculate link, the ‘Guest Contact Factor’ & ‘Non Guest Contact Factor’ will be calculated; (Amount/ A Working Day).

                                    vi)        Press Post link.

§  Some organizations apply even distribution of service charge among ‘Guest Contact’ & ‘Non Guest Contact’ employees. At this case, the ‘□ Same Factor for Guest Contact & Non Contact’ check box should be marked during payroll group configuration. Therefore, to apply this exercise, use the ‘◙ Enter Amount to Distribute’ calculation method.

§  For the system to calculate ‘Salaries Subject to Service Charge’, the system will check both setup actions, for each S.C. status group (Guest Contact – Non Guest Contact - Kitchen):

ü  Employee service charge status (Payroll).

ü  ‘□ Service Charge Applicable’ Paycodes.

§  The system will calculate Service Charge Factor for any group; Guest Contact or Non Guest Contact employees, as follows:

Guest Contact Factor =