My Daily Work à
Mass Actions à
Payroll à
Interface to Back Office
1.
This mass action can be
utilized to export the current/previous period JV records for the
employees who belong to a certain payroll group from HITS DNA System to a Back
Office System with proper format. Note that, the utilization of this mass
action is mainly based on the selected payroll group
setup; regarding GL Interface & the relevant Journal Voucher Setup details.
2. Select the required ‘Payroll Group’ from the predefined drop down list. Note that, upon selecting the payroll group, the system will reload the page & retrieve the Period Data details & the GL Interface defaults; ‘Back Office System’ & ‘Interface File’.
3. Utilize ‘Batch No’ field to enter the number of times this JV was posted for the selected payroll group within the current period/month.
4. Utilize ‘Run No’ field to select a previous Pay Run at the current period for exporting its JV details, if required. Note that, this field retrieves the current pay run number, for the selected payroll group.
5. Select ‘◙ Previous Period’ option to post the previous period JV records for the selected payroll group. Note that, upon selecting this option, the system will reload the page & retrieve the previous period number, year & the previous ‘Interface Date;’ which signifies the end date of the previous period.
6. Select ‘◙ Net Run’ option to export the current/previous period JV records for one pay run only; whose number will be specified from the provided drop down list at ‘Run No’ field. However ‘◙ Period Total’ option can be selected, in the current/previous period JV records will be exported for more than one pay run; starting from the first run number at the current/previous period till the ‘Run No’ specified at the provided drop down list.
7. Specify the required ‘Interfaced JV Type’ for the exported file data via utilizing one of the provided four options.
8. Select ‘◙ Prepared Daily JV’ option, in case of utilizing Prepared JV for Daily Posting link or Cancel Unposted Prepared JV link. These two links are used for special exercises regarding the Banking Sector, where the very Banking system is also the Back Office System.
9. Click Display link to preview the JV details that be exported to the Back Office System. These JV details will be displayed at the Result grid.
10.
Click Send link
to export the JV file to the Back Office System.
Tip
§ The ‘Interface Date’ signifies the end
date of the current/previous period for the selected payroll group, as per the
selected period radio button.